Accounts Receivable and Collections Specialist

Job Purpose:

The Accounts Receivable and Collections Specialist must be a detail-oriented and organized individual. This role is crucial in ensuring accurate and timely processing of invoices, revenue recording, collection activities, and compliance with tax regulations. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to work effectively in a fast-paced environment. Support the company in optimizing our financial transactions and systems by performing reconciliation of payments and customer accounts. Communicate discrepancies to the management team, identify slow-paying customers, and recommend collection candidates. Strengthen and grow relationships with clients by communicating with customers regarding past-due accounts. Assist in streamlining the accounts receivable process by identifying areas for performance improvement.

Activities:

• Receives and sustains supporting information and documents from the Planning & Projects department; such as Monthly Progress Reports, Monthly Timesheets, Service Orders, Work Orders, Purchase Orders or other related reports or necessary documents to support the invoicing process.
• Coordinates with the Planning Department the gathering of all necessary information for the correct computation of invoice amounts, to ensure that monthly progress per project is captured.
• Computes and prepares invoices (including credit/debit memos where applicable) per client per project on a monthly basis for approval by the Finance Manager.
• Applies internal control checks on progress reports and timesheets of consultants for completeness and accuracy, and updates the data on the AR Report and Monthly Consultants’ Report.
• Maintains proper communication and tracking for invoices with SO’s and WO’s.
• Calculates the sales taxes due and coordinates with the Tax Liaison Officer and AP Accountant on payment of sales tax per invoice.
• Coordinates with the Finance Liaison Officer on sending/dispatching of original copies of invoices to the client ensuring that the received date stamp is on each invoice upon receipt.
• Investigates and answers all clients’ queries concerning issued invoices with disputes as well as PO’s, WO’s and SO’s. 
• Monitors collection via cash/cheque payments and bank remittances by coordinating with the Finance Liaison Officer.
• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.
• Prepares and updates LC and LG reports and monitors their status to alert the Finance Manager of any actions to be taken to amend them within ample time. 
• Perform daily cash-in management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger
• Record revenues and other related entries into the company’s books of accounts.
• Generates Weekly/Monthly Reports for AR
• Reconciles sub-AR balance from GL AR balances.
• Assist in the preparation of management reports on Revenue (including accruals), Aging of Receivables, Invoice Submittal Status, Collections Report, and other reports related to receivables and revenues.
• Assist in the month-end accounting closing process, ensuring accuracy and completeness of the ledger and all supporting documentation.
• Ensure proper filing and scanning of all invoices, collections and support documents.
• Ensure that the accounting, monitoring and reporting are according to procedures.
• Ensures adherence to WOS policies, handbooks and guidelines.
• Exercise integrity and confidentiality in financial reporting, and comply with national and local financial requirements
• Perform other duties as required. 

Required Qualifications:

Certificate

• Bachelor’s degree (BSc.) in Accounting or Finance.

Experience

• 2+ years of experience in finance and accounting, preferably in the area of accounts receivable and collections

Advanced Skills:

• Knowledge of accounting principles and practices
• Proficiency in MS Office, particularly Excel
• Experience with accounting software (e.g., QuickBooks, SAP, ERP)
• Strong communication and interpersonal skills

Proficient Skills:

• Ability to prioritize tasks and meet deadlines
• Detail-oriented and organized approach to work

Please apply using the form: https://wazen.erpnext.ly/employment-application-form