Administrative Assistant

Job Purpose:

The Administrative Assistant will be responsible for supporting an administrative professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. They are the first point of contact for all company visitors.

Activities:

• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Answers phone calls, schedules meetings and supports visitors.
• Responsible for the employee’s tickets and their travel arrangements as journey management log, flights, cars, and restaurant reservations.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Greet and assist visitors.
• Order office supplies.
• Produce and distribute correspondence memos, letters, faxes and forms.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies placing and expediting orders for supplies; verifying receipt of supplies.
• Writing the letters and emails required by the MD and the Administration Manager.
• Maintaining and following up on leases, insurance and legal documents.
• Supervision of all records at the front desk.
• Supervising the vehicle records for the company’s main office and keeping copies of theirdocuments.
• Supports the team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.

Required Qualifications:

Certificate

• Diploma in Business Administration.

Experience

• 3+ years of experience in Administration Assistant.

Advanced Skills:

• Time Management
• Organizational Awareness
• Communication
• English
• MS Word
• Problem Solving
• Professionalism
• Written Expression
• Customer Service
• Multitasking

Proficient Skills:

• MS Excel
• MS Outlook
• Reporting
• Adobe Acrobat
• IT
• Team Work

Please apply using the form: https://wazen.erpnext.ly/employment-application-form