Technical Admininistrative Assistant

Job Purpose:

The Technical Admin Assistant will manage travel, support our team with administrative tasks, and assist with expat mobilization. The ideal candidate is organized, proactive, and has experience in HR or administration, we want to hear from you.

Activities:

• Responsible for the employees’ tickets and their travel arrangements as journey management log, flights, cars, and restaurant reservations.
• Performing various administrative duties such as filing, typing, copying, and scanning documents.
• Maintaining and following up on leases, insurance and legal documents.
• Supports the team by performing tasks related to organisation and strong communication.
• Responding to inquiries and providing information to seconded engineers.
• Issuing and renewing necessary PR documents, including labor and visa paperwork for local and foreign employees.
• Assist in the mobilization process for the hired/ongoing expats to Libya.
• Responsible for the log sheet for rotations status for ongoing employees.
• Assist with daily follow-up and logistic support for ongoing seconded employees.
• Assist in collecting Secondments engineers’ timesheets.
• Responsible for data entry and follow-up for all employees on missing documents in the ERP System.
• Organizing and maintaining hard copy files for seconded engineers.
• Performing additional duties as required to support team operations.

Required Qualifications:

• Bachelor’s degree in Administration or any related field.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Strong communication skills
• Intermediate level in English
• Familiarity with ERP system.
• Attention to detail
• Ability to handle multiple tasks efficiently
• Comfortable working in a dynamic environment
• Familiarity with ERP systems.

Experience

• Minimum of one year of experience in the human resources field.

To Apply:

Please apply using the form: https://wazen.erpnext.ly/employment-application-form